Accounts Payable Assistant

Posted Date: 06/01/2026
Job Type: Part-Time
Job Location: Support Services - Muskogee

Ready to make a difference behind the scenes?  Bring your energy, attention to detail, and love for smooth workflows to our team! As our Accounts Payable Assistant, you’ll help support the financial and administrative processes of the Eastern Oklahoma Library System.

Job Summary

The Accounts Payable Assistant supports the Library System’s financial and administrative operations. This position is responsible for processing accounts payable transactions, maintaining accurate records, and assisting the operations team.

Financial Responsibilities

  • Process and verify vendor invoices for accuracy and proper authorization
  • Prepare, post, and maintain accounts payable records in accordance with Library System policies
  • Maintain purchase orders and received documentation
  • Communicate professionally with EOLS staff and vendors regarding billing questions and discrepancies
  • Reconcile postage and credit card account statements
  • Assist in the preparation and posting of deposits as needed
  • Assist in month-end and year-end closing activities and processes
  • Comply with accounting standards, policies, and internal controls

Operations Responsibilities

  • Greet visitors in a professional and welcoming manner
  • Order and maintain office and janitorial supplies
  • Assist in monitoring building maintenance, janitorial concerns, and safety requirements
  • Maintain an organized filing system for the business office and financial records

Qualifications

  • Strong attention to detail and accuracy
  • A positive attitude and a willingness to learn and grow with our team
  • High school diploma or equivalent required; associate degree or comparable certification preferred
  • Previous accounts payable or bookkeeping experience preferred
  • Ability to meet deadlines and manage multiple tasks effectively

Click here for full job description

Position Details:

Part-time (15-18 hours per week)
Starting salary $31,200.00 – $37,440.00 based on experience.

A background check is required

All applications must be submitted online

**Posted until position filled

Apply for this position

EOLS is an Equal Opportunity Employer (EEO). It is the policy of EOLS to prohibit discrimination of any type and to afford equal opportunity employment to all employees and applicants for employment without regard to race, color, religion, gender/sex, national origin, age, disability, or status as a veteran, sexual orientation, gender identity or expression or any other characteristic protected by federal, state or local laws.

Education

Degrees/Certifications

Employment History

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References:

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Authorization

I certify that answers given herein are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this application for employment as may be necessary in arriving at an employment decision.

This application for employment shall be considered active for a period of time not to exceed 45 days. Any applicant wishing to be considered for employment beyond this time period should inquire as to whether or not applications are being accepted at that time.

I hereby understand and acknowledge that, unless otherwise defined by applicable law, any employment relationship with this organization is of an "at will" nature, which means that the Employee may resign at any time and the Employer may discharge the Employee at any time with or without cause. lt is further understood that this "at will" employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.

ln the event of employment, I understand that false or misleading information given in my application or interview(s) may result in discharge. I understand, also, that I am required to abide by all rules and regulations of the employer.

Digital Signature

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