Operations Assistant

Posted Date: 01/30/2026
Job Type: Full-Time
Job Location: Support Services - Muskogee

Ready to make a difference behind the scenes?  Bring your energy, attention to detail, and love for smooth workflows to our team! As our Operations Assistant, you’ll help support the financial and administrative processes of the Eastern Oklahoma Library System.

Key Responsibilities
Financial Operations:
• Accounts Payable: Process and verify vendor invoices for accuracy and proper authorization, ensuring all records are maintained in accordance with library policy.
• Payments & Reconciliations: Prepare and post checks and electronic payments, and reconcile postage and credit card account statements.
• Reporting & Compliance: Assist with month-end and year-end closing activities and ensure all tasks comply with accounting standards, internal controls, and library policy
• Documentation: Securely handle vendor W-9 documentation and maintain purchase orders and received documentation.
• Communication: Serve as a professional point of contact for staff and vendors regarding billing questions or discrepancies.
Facility Management & Support:
• Board Support: Coordinate communications, schedules, and calendars for the Board of Trustees.
• Visitor Relations: Act as a professional and welcoming first point of contact for visitors, staff, and vendors.
• Office Oversight: Order and maintain office and janitorial supplies, and monitor building maintenance, safety requirements, and janitorial concerns.
• Organization: Maintain a highly organized filing system for the business office and all financial records.
 
Qualifications
• Education: A High School diploma or equivalent is required; an associate degree or comparable certification is preferred.
• Experience: Previous experience in accounts payable or bookkeeping is preferred.
• Skills: Demonstrated ability to meet deadlines, manage multiple tasks effectively, and maintain strong attention to detail and accuracy.
• Mindset: A positive attitude and a willingness to learn and grow within our team.
 
 
Position Details:
Full-time (40 hours/week)
Starting salary $35,214 – $43,000, based on experience
Excellent benefits package
Background check required
All applications must be submitted online
 
**Posted until position filled.
 

 

 

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EOLS is an Equal Opportunity Employer (EEO). It is the policy of EOLS to prohibit discrimination of any type and to afford equal opportunity employment to all employees and applicants for employment without regard to race, color, religion, gender/sex, national origin, age, disability, or status as a veteran, sexual orientation, gender identity or expression or any other characteristic protected by federal, state or local laws.

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I certify that answers given herein are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this application for employment as may be necessary in arriving at an employment decision.

This application for employment shall be considered active for a period of time not to exceed 45 days. Any applicant wishing to be considered for employment beyond this time period should inquire as to whether or not applications are being accepted at that time.

I hereby understand and acknowledge that, unless otherwise defined by applicable law, any employment relationship with this organization is of an "at will" nature, which means that the Employee may resign at any time and the Employer may discharge the Employee at any time with or without cause. lt is further understood that this "at will" employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.

ln the event of employment, I understand that false or misleading information given in my application or interview(s) may result in discharge. I understand, also, that I am required to abide by all rules and regulations of the employer.

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